Multitenancy in Moodle Workplace: What is It and When to Use It?

By December 3, 2020 No Comments

Online learning and professional development are quickly becoming the most common methods of keeping up with industry trends and advancing in the workplace, and this has become even more true with the recent increase in companies going fully remote. Although there are several eLearning platforms to choose from, making sure that your system includes enough multitenancy or audience-specific functionality to support the needs of your organization is a must. Moodle Workplace is one of the most versatile options available when it comes to meeting the needs of nearly any size business in any industry.  

What is Moodle Workplace?

Moodle Workplace is an adaptation of Moodle, the world’s most widely used Learning Management System (LMS), that has been created to help more efficiently meet the unique learning needs of corporations, non-profits or government organizations. Learning managers can leverage a highly customizable platform that mirrors their organizational structure and is tailored with unique plugins and programs suited to meeting learner’s needs across a variety of audiences.

Employers can use the platform to share videos, reading material, and other resources to help employees stay informed about new developments and standards within their industry, learn new skills, and brush up on older skills. With continued professional development, employees will in order stay motivated and supported. 

In industries that are developing rapidly, both employers and employees recognize the importance of staying informed about new trends, standards, or updated processes and protocols. For this reason, many cutting-edge companies prioritize providing some type of Learning and Development (L&D) program for their employees. Moodle Workplace serves as a virtual hub for employees to access learning materials and trainings, as well as for employers to measure the success of their programs and learner progress in an organized, streamlined, and scalable solution.  

Moodle Workplace’s ability to provide a variety of flexible online learning options makes the platform a top choice among leaders in a variety of fields. It is designed to provide opportunities for both individual and collaborative professional learning and, while it is generally intended to be used during the workday as part of continuous L&D, materials can also be accessed anytime and anywhere. It can also accommodate a variety of content needs and allow you to diversify training approaches based on employee role, department level, and other factors. These features make Moodle Workplace a valuable tool for both companies that work in office and those that work remotely.

What is Multitenancy?

Organizations vary widely in terms of structure, with multiple hierarchies and roles within different departments to accommodate for. Multitenancy in an LMS allows for the creation of various tenants, such as administrators and employees, to view and edit materials in Moodle Workplace that are specific to their group and cannot be accessed in the same way by other tenants. This type of design allows clients to customize each type of learner’s experience and use the platform to employ best practices in online learning.

Using Multitenancy to Support eLearning in the Workplace

For many companies, eLearning can be the most convenient way to help employees learn about industry-specific innovations and acquire new skills. However, not all eLearning platforms provide the same capabilities for businesses that would benefit from multitenancy. Here are some of the most common ways to use multitenancy to provide access to more learning and development opportunities within your workplace. 

Provide Customized Learning Opportunities for Specific Tenants

Because Moodle Workplace allows administrators to create a large number of tenants, it is an ideal option for companies that want to take advantage of the ability to provide specific learning opportunities to different audiences. The flexibility of Moodle Workplace allows employers to tailor content with specific goals based on department, skill level, location, or other criteria.

For example: A company might provide a video about customer service best practices only to employees that regularly interact with customers or an article outlining new privacy standards for a particular type of sensitive information only to employees that handle that information. 

Manage Large Numbers of Tenants

The capabilities of Moodle Workplace can also help employers keep large numbers of tenants organized. Rather than trying to keep track of a large number of employees by scrolling through a list of thousands of names to see if materials have been viewed, administrators can create tenants that separate employees by floor, position, shift, or other categories and designate a separate person in charge of each tenant to make staying organized easier. This option helps administrators to quickly see which employees within a particular category have completed a particular task and which have not to make it easier to follow up with those who may be falling behind.  

Manage Resources for Internal and External Audiences

Many companies need their eLearning solution to support more than just employees. Organizations such as nonprofits or those that provide business solutions like software or training often need to provide resources to external audiences. An eLearning solution with multitenant functionality allows them to distinguish user experiences between employees, members, volunteers, clients or customers.

Multitenancy allows you to house all learners on one platform, with each client receiving a separate tenant with a unique experience. Admins can delete irrelevant courses and add brand attributes based on audience, and separate data and analytics according to the tenants.

Learn more about how TechTrep uses multitenancy in Moodle Workplace to support STEM education across a variety of audiences.

Support the Needs of Global Organizations

Similarly, utilizing Moodle Workplace can increase a company’s ability to meet the needs of all of its employees from anywhere in the world. Global organizations that have several office locations and employ citizens of multiple countries have unique needs that must be taken into consideration.

Standards within a particular industry that employees are required to follow in addition to the requirements of your business may vary from country to country. Time changes need to be taken into consideration when keeping track of deadlines or planning collaborative learning opportunities for global employees, and other types of customized online learning and development options can help global organizations run more smoothly. Streamlining this information in one online platform makes it possible for employers to get even more granular with learning data and analytics and how they can disseminate information on a global scale, allowing for continual improvement and evolution of global learning programs.

Explore how Vistaprint uses Totara Learn by eThink to support a global network of CARE Specialists.

At eThink, we strive to connect our clients with the most cutting-edge eLearning solutions available. Whether you’re searching for ways to support your employees while working remotely or are simply interested in implementing a modern method of providing professional development materials, our fully-managed eLearning solutions are able to match a variety of needs in virtually any industry. Contact us today to learn more about how Moodle Workplace can support your employees’ professional development and training programs.